Sales Summary Report
The sales summary report shows sales within a store for a user selected date range. The report is made up of a group of sub-reports all based on the same date range. If the report is run with the detail option selected, the report will show top level grouping of revenue centers for each sub-report, otherwise it will not. For help understanding the back end functionality, consult the Detailed Documentation on Sales Summary Report.
This section shows sales grouped by summary group. The sales displayed do not have discounts applied. Within this section there appears a “Round Difference”. The “Round Difference” is the difference between the sum of the products for the date range (with discounts applied), and the sum of the net totals of each receipt. The reason for a rounding difference is that summing by transaction, the sum could be rounded up or down if the smallest unit is a fraction, but when summing all products for a day, the transaction level rounding is not taken into account.
Discount & Comps Summary
This section of the report shows all of the discounts applied to products and transactions for the date range. The values are shown as negatives. Next to each discount name is a square bracket containing the quantity.
The amount of tax applied to the sales for the chosen date range are summarized in this section and shown by tax description. Along with the tax amount is the amount of the sale that is taxable and the amount of money that is exempt of tax. The gross sales value is a sum of the sales number from the Sales Summary section, taking into account the rounding difference, and reduced by the discount total. Total Receipts is Gross Sales plus the total taxes.
The Sales Received section shows the payment values. This is not to be confused with the cash out amounts, which can differ from payments. Both payments debited and credited are shown by payment type, with the count of each payment is shown in the square brackets next to the payment name. Tips are also shown. Tips are over-tenders on non-currency payment methods. At the bottom of this section is the total amount of cash remaining after the tips have been paid out.
This section of the report shows cashout amounts. These may be the same as the Sales Received section, but not necessarily. The values here are adjusted by pay in and pay outs, and also by cash tips being deducted. Also, payments (Sales Received) are shown based on the business day of the payment, where cashouts are shown based on the business date of the employee punch to which they are related. This means that if a shift runs for 3 business days, the Sales Received may extend over 3 days of Sales Summary reports; however, the cashout (Tender Balance) will all be reported on the date of the punch, which would be the first of the 3 days. Within the tender balance section, the amount expected by the POS is shown in the “Calculated” column, and the amount actually reported by the employees is under the “Actual” column, followed by the “Over/Short (-)” column which displays the variance.
The refunds section shows all of the voids applied. Voids refer to the corrections to open receipts that take place when the receipt is an irreversible state (i.e. partial payment taken, order sent to kitchen). Refunds that reduce inventory and those that do not are included in this section. This does not include pre-voids, which are the corrections made while still on the sales entry screen, entering the transaction.
Job Position Summary
This section is intended to show labor totals. The report shows job positions grouped by employee departments. The number of shifts worked for each job department is shown, as well as the hours worked, and the wage based on original payrate. For each job position and department, the percentage of the total wages earned for the date rang e is shown, as well as the labor percentage for the job position based on net sales.
The Transaction Summary section shows the total number of transactions. The transaction count does not include No Sales (sales where the number of customers = 0 and the final total = 0). The customer count and net total (sales reduced by discounts, but not including taxes) are also shown in this section, with the net average by customer and transaction.
Sales By Section Summary
This section of the report shows the same totals as in the Transaction Summary section, except that the values are grouped by seating sections.
Sales By Type Summary
This section of the report shows the same totals as in the Transaction Summary section, except that the values are grouped by sales type.
Member Sales Summary
This section of the report shows the same totals as in the Sales By Type Summary section, except that only sales linked to a member id are included.